Privacy Policy

To summarise our policy on your privacy, we understand that your personal information is your own to maintain and keep how you see fit, so we do our best to collect as little information from you as we need to manage this website and run our society memberships. For any of your personal information that we do collect, we do our best to ensure is kept securely and privately, and is not shared with anyone who you would not want to receive access to it.

Who we are

We are a not-for-profit, incorporated society, officially registered as the Top Of The South Filmmakers Incorporated. Our full website address is: Please see the About Us page here on our website for more information about us.

What personal data we collect and why we collect it


When you register an account on our website, we keep the info you enter in our secure database so we can manage your membership both on our website and as part of the TSF incorporated society. When you make a registration payment, we also keep a record of the expiry date and the last 4 digits of the credit or debit card you use so we can identify your payment. Any other payment details you enter are not stored or processed by our website, but are securely handled by Stripe. You can view the Stripe privacy policy here:

When you register to become a member, your name and email address are automatically added to our newsletter database which is managed by MailChimp. You can view the MailChimp privacy policy here:


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When you fill out a contact form on this website (including application forms), we collect all of the data you enter in the form and store it securely in our encrypted database, a copy of these details is then emailed to the administration team so we can process your request further.

A temporary backup of any data you enter is stored via a cookie on your device, allowing you to return to complete filling out a form if you got interupted or the page was accidentally closed.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article or listing, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

We use Google Analytics to track how our visitors find and engage with our website, so they also may add their own cookies. You can find more about their privacy policy here: Google Privacy Policy.

When you fill out a contact or application form, the data you enter is temporarily backed up in a cookie on your device, even if you do not submit the form. The cookie allows you to come back to a form if you were interrupted during filling it out, but it will expire after 15 days.

Embedded content from other websites

Articles, pages or listings on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We use Google Analytics to monitor how our website visitors find and interact with our website. You can find more information about their privacy policy here: Google Privacy Policy. The data that we collect through Google Analytics is anonymous and generalised into average statistics so we can't identify your individual use of our website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Data from contact forms and application forms is emailed to the respective persons within our administration team who need to have access to those details in order for us to complete our services to you.

Your payment details are securely handled by Stripe.

Our newsletter database is managed with MailChimp.

Your contact information

You can provide us with your contact information in four different ways:

1. via your membership registration.
2. via filling out an application or contact form.
3. via adding it to your public or private membership profile.
4. via adding it to a listing offerring some of your video equipment for hire.

Additional information

How we protect your data

All data you send to us or we collect from you is transfered securely using SSL encryption, and is then stored securely in our encrypted database. We treat your data how we would want our data treated, so we don't sell it and we don't share it with anyone else who doesn't need access to it for us to fulfil our services to you, or unless required to by law.

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